Appendix D · version 08/26

Appendix D sponsor licence record keeping

See what evidence you need, have and still need.

Turns Appendix D requirements into structured evidence workflows per worker.

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Appendix D evidence

Version 08/26 · valid from 3 August 2026

AhmedSarahJamesMaria
Right to Work
Recruitment
Salary
Skill level
Additional evidence

Click a warning to open the worker evidence detail

Ongoing process

Appendix D shouldn't be another checklist sitting in a folder.

Home Office Appendix D sets out the records sponsors need to keep. The challenge isn't knowing the guidance exists — it's making sure required evidence is collected, connected, current, retained and retrievable. Current guidance (version 08/26, valid from 3 August 2026) also confirms electronic storage is acceptable provided records can be produced on request.

Five evidence areas

Five evidence areas. One compliance view.

Sponsoro structures worker evidence around the main Appendix D categories — instead of interpreting a document checklist every time somebody joins, changes role or gets selected for review.

Right to WorkRecruitmentSalarySkill levelAdditional sponsored-worker evidence
app.sponsoro.co.uk

Appendix D evidence

Version 08/26 · valid from 3 August 2026

AhmedSarahJamesMaria
Right to Work
Recruitment
Salary
Skill level
Additional evidence

Click a warning to open the worker evidence detail

Right to Work

Right to Work evidence connected to the workflow.

Keep evidence connected to the appropriate Right to Work process — check route, check date, outcome, supporting evidence and future follow-up where required.
Explore Right to Work
app.sponsoro.co.uk

Right to Work evidence

Connected to the RTW workflow

  • · Check route
  • · Check date
  • · Outcome
  • · Supporting evidence
  • · Future follow-up

Recruitment

Recruitment evidence connected to the role and CoS.

Keep supporting recruitment records connected to the role and Certificate of Sponsorship — job description, advertising, recruitment process records, candidate assessment, reasons for appointment and supporting role information. Sponsoro shows what exists and what still needs attention.
app.sponsoro.co.uk

Sarah Khan

Recruitment evidence · 80% complete

SK

Sarah Khan

Recruitment evidence
Job description
Advertising record
Candidate assessment
Interview notes
Request evidence

Salary

Salary evidence linked to compliance.

Keep evidence supporting the worker's sponsored pay position — salary information, employment contract, payroll, payslips, working hours, salary calculations and applicable CoS information — linked to Sponsoro's salary compliance workflow.
Explore Salary Compliance
app.sponsoro.co.uk

Salary evidence

Linked to salary compliance workflow

  • · Salary information
  • · Employment contract
  • · Payroll
  • · Payslips
  • · Working hours
  • · Salary calculations
  • · Applicable CoS information

Skill level

Skill-level evidence connected to the sponsored role.

Keep records supporting the sponsored role and the worker's ability to perform it — job description, qualifications, professional registrations, role requirements, occupational information and supporting employment records — connected to the role rather than stored as unrelated documents.
app.sponsoro.co.uk

Skill-level evidence

Connected to the sponsored role

  • · Job description
  • · Qualifications
  • · Professional registrations
  • · Role requirements
  • · Occupational information
  • · Supporting employment records

Additional evidence

Additional sponsored-worker evidence.

Some workers or routes require additional supporting records. Sponsoro maintains these alongside the worker's main evidence record so the team can see whether the expected set appears complete.
app.sponsoro.co.uk

Ahmed Khan

Appendix D readiness · completeness not file count

Right to Work

Complete

Recruitment

Interview evidence missing

Salary

Complete

Skill level

Complete

Additional evidence

Review required

Appendix D readiness

84%

Completeness

See completeness, not just files.

Having 20 documents doesn't mean you have the right 20 documents. Sponsoro evaluates the evidence categories those files support — showing Appendix D readiness as a percentage with specific gaps identified.

One worker. One evidence position.

app.sponsoro.co.uk

Ahmed Khan

Appendix D readiness · completeness not file count

Right to Work

Complete

Recruitment

Interview evidence missing

Salary

Complete

Skill level

Complete

Additional evidence

Review required

Appendix D readiness

84%

Recruitment records

See what's missing in a category.

Click a warning in the matrix and open the worker detail — for example, Sarah Khan's recruitment evidence at 80% complete with interview notes still missing.
app.sponsoro.co.uk

Recruitment evidence

Connected to role and CoS

  • · Job description
  • · Advertising information
  • · Recruitment process records
  • · Candidate assessment evidence
  • · Reasons for appointment
  • · Supporting role information

Document context

Know why every document is being retained.

Generic file storage tells you Employment-contract.pdf. Sponsoro tells you which worker it supports, which compliance categories it covers, the related CoS, which assessment used it and whether it's current.
app.sponsoro.co.uk

Why this document is retained

Not just Employment-contract.pdf

Document
Employment contract
Worker
Ahmed Khan
Supports
Salary evidence · Role evidence
Related CoS
COS-10482
Used by
September salary assessment
Status
Current

Organisational knowledge

Record keeping that survives staff turnover.

If the person responsible for sponsorship leaves, your compliance record shouldn't leave with them. Worker evidence, document status, compliance category, review history, responsible owner, related decisions and audit events become organisational knowledge.
app.sponsoro.co.uk

Organisational knowledge

Record keeping that survives staff turnover

  • Worker evidence
  • Document status
  • Compliance category
  • Review history
  • Responsible owner
  • Related decisions
  • Audit events

Retrievable evidence

Make evidence available quickly when needed.

Appendix D permits electronic record keeping, but sponsors must produce required records when requested. Sponsoro helps organise those records before the request arrives — open the worker, see the evidence, identify the gap, generate the relevant evidence pack. Less searching. More reviewing.
app.sponsoro.co.uk

Sarah Khan

Recruitment evidence · 80% complete

SK

Sarah Khan

Recruitment evidence
Job description
Advertising record
Candidate assessment
Interview notes
Request evidence

Retention

Retention stays connected to the worker lifecycle.

Record keeping doesn't necessarily end the day sponsorship ends. Sponsoro keeps retention workflows connected from sponsorship start through active sponsorship, sponsorship end, required retention period and eligible disposal — clearer than keeping everything indefinitely or deleting records too early.
app.sponsoro.co.uk

Retention lifecycle

Connected to the worker lifecycle

Sponsorship start

↓

Active sponsorship

↓

Sponsorship end

↓

Required retention period

↓

Eligible for disposal

Visit Readiness

Appendix D feeds Visit Readiness.

Evidence completeness contributes directly to your wider Sponsoro readiness view — recruitment gaps, complete RTW records, incomplete salary evidence. Appendix D becomes part of your continuous compliance position, not a separate annual exercise.
Explore Visit Readiness
app.sponsoro.co.uk

Visit Readiness impact

Appendix D as continuous compliance · not annual exercise

Recruitment evidence missing

Attention

Right to Work evidence complete

Healthy

Salary records incomplete

Review required

Connected decisions

Keep evidence connected to compliance decisions.

When Sponsoro reaches or records a compliance determination, the supporting Appendix D evidence remains attached — so your audit history shows not only what conclusion was reached, but the evidence behind it.
app.sponsoro.co.uk

Decision with evidence

Conclusion and the Appendix D records behind it

Decision

Salary position reviewed

Evidence

CoSEmployment contractPayrollPayslip

Result

Assessment recorded

Reviewer

HR Compliance

Sponsoro helps organise, monitor and evidence the information held by your organisation. Actual Appendix D requirements depend on the worker, route and applicable guidance (version 08/26, valid from 3 August 2026). Sponsoro does not automatically guarantee Appendix D compliance.

FAQ

Frequently asked questions

What is Appendix D for sponsor licence holders?

Appendix D is the Home Office guidance setting out records Worker and Temporary Worker sponsors must keep to meet their sponsorship record-keeping duties.

What evidence does Appendix D cover?

The current guidance includes areas covering Right to Work, recruitment, salary, skill level and additional evidence for sponsored workers.

Can Appendix D records be stored electronically?

Yes. The Home Office allows relevant records to be stored electronically or as paper copies, provided the sponsor can make them available when requested.

How long must sponsored-worker records be kept?

Unless another rule applies, current Appendix D says worker-related documents generally need to be retained throughout sponsorship and until the earlier of one year after sponsorship ends or the point at which a compliance officer has examined and approved them.

Does Sponsoro automatically guarantee Appendix D compliance?

No. Sponsoro helps organise, monitor and evidence the information held by your organisation. The actual requirements depend on the worker, route and applicable guidance.

Can Sponsoro show us missing Appendix D evidence?

Yes. Sponsoro can surface incomplete evidence categories or expected records requiring attention based on the relevant worker and workflow.

Keep sponsor evidence ready as part of everyday compliance.

Know what you need. Know what you have. Know what's missing. Know what every document supports.

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