Sponsored worker management software

One connected record for every sponsored worker.

CoS, Right to Work, salary, reporting, evidence and deadlines in one place.

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Ahmed Khan

Skilled Worker · Software Developer

Needs attention

CoS: Active
Right to Work: Current
Salary: Review required
Reporting: 1 action due
Evidence: 92% complete

3 actions need attention

Review worker

Is this worker's sponsorship position actually up to date?

A sponsored worker's information rarely lives in one place. That makes one simple question surprisingly difficult to answer.

HR holds their employment record
Payroll holds their actual pay
A shared drive contains documents
Someone keeps the CoS details
Calendar reminders track expiry dates
Reporting references live in email

Sponsoro brings the answer together.

One compliance record for every sponsored worker

One worker. One connected compliance story.

Each worker profile brings together the sponsorship, employment, compliance and evidence information that determines their position.

Sponsorship

Certificate of Sponsorship details, sponsored role and relevant dates.

Employment

Job title, salary, hours, location and current employment information.

Right to Work

Check route, outcome, evidence and any future follow-up.

Salary compliance

Current assessment, going-rate position and pay-period history.

Reporting

Changes, deadlines, actions and filing references.

Evidence

Documents connected to the requirements they support.

Decisions

Why a worker was cleared, flagged or sent for further review.

History

What changed, who acted and when.

Know who needs attention

Work from exceptions instead of reviewing every worker manually.

Don't open every worker profile to find the problem. Sponsoro gives your team an organisation-wide view of sponsored workers.

Your team sees the reason, not just the colour.

A status should never just say Amber. Sponsoro explains what is affecting the worker's position — salary, reporting, evidence, Right to Work and CoS in one view.

Ahmed Khan

Requires attention

Salary: Potential payroll discrepancy
Reporting: Work-location change requires review
Evidence: Recruitment evidence incomplete
Right to Work: Current
CoS: Active

Keep the CoS connected to the real worker

Know when today's worker record no longer matches the position originally sponsored.

The Certificate of Sponsorship should not sit separately from what happens after the worker starts. Sponsoro compares the sponsored role with the current employment position.

Explore CoS Management

A salary field alone does not tell you whether the sponsorship position is healthy.

Sponsoro connects salary, hours, occupation, going rate, applicable rules, payroll and CoS — then provides a clear worker-level assessment.

Current salary
Working hours
Occupation
Going rate
Applicable salary rule
Payroll
CoS

Explore Salary Compliance

Salary position

Current salary: £46,000
Calculated requirement: £44,200
Margin: +£1,800

Clear

Salary position

Current salary: £46,000
Calculated requirement: £47,250
Potential shortfall: £1,250

Review required

Right to Work is part of the worker record

Not another spreadsheet column for visa expiry.

Each worker can retain check route, date, outcome, evidence and future follow-up — connected to the worker profile, not buried in folders.

Check route — online, manual, IDSP or Employer Checking Service as applicable
Check date — when the check was completed
Outcome — what the prescribed process established
Evidence — the retained record
Future action — any required follow-up

Explore Right to Work

Right to Work

Current

Last check: 12 March 2026
Permission: Time-limited
Next action: 30 November 2026
Evidence: Retained

Worker changes become compliance events

The worker record stays connected to what happened afterwards.

Sponsored workers change over time. Sponsoro keeps those changes connected to the worker and routes relevant events into the appropriate compliance workflow.

Salary changes
Hours changes
Location changes
Role changes
Absence
Employment ends

Explore Reporting & Deadlines

Worker change detected

Ahmed Khan

Work location changed

Birmingham → London

Compliance workflow

1
Worker changes
Salary, hours, location, role or employment status
2
Compliance impact reviewed
Change assessed against sponsorship rules
3
Rule applied
Relevant requirement identified
4
Action created
Structured task added to the worker record
5
Owner assigned
Responsibility routed to the right person
6
Deadline tracked
Due date visible in the work queue
Evidence retained
Supporting records linked to the outcome

Keep every worker's evidence organised

See what is missing without opening every file manually.

Worker documents should not just sit in folders. Sponsoro links evidence to the compliance area it supports — Right to Work, CoS, salary, employment, recruitment and reporting.

Explore Evidence Vault

Ahmed Khan

Evidence completeness: 92%

Right to WorkComplete

CoSComplete

SalaryComplete

EmploymentComplete

RecruitmentMissing evidence

ReportingComplete

Import your sponsored workforce in bulk

Don't create 50 workers one at a time.

Sponsoro supports CSV worker import for up to 50 workers at a time. After import, your team can continue onboarding by reviewing:

sponsorship information
salary
CoS
Right to Work
documents
evidence completeness
outstanding compliance actions

Import sponsored workers

Bulk records without pretending checks are complete

Importing information is not the same as completing a compliance process.

A CSV can contain a Right to Work share code. That does not mean a statutory check has been completed. Sponsoro keeps those states separate.

Worker information imported

Right to Work information available

Prescribed check completedPending

That distinction keeps your worker records honest.

Manage workers across multiple locations

Local responsibility. Central visibility.

For organisations operating across several sites, Sponsoro gives central teams one sponsored-workforce view — filter and review workers by location without losing organisation-wide oversight.

Organisation · 50 sponsored workers

Birmingham
18 workers
2 need attention
Coventry
14 workers
Healthy
Leicester
10 workers
1 urgent
London
8 workers
1 evidence gap

See the worker's compliance timeline

A worker profile should show how you got there — not just today's status.

12 March
Right to Work check completed
2 April
CoS assigned
20 April
Employment started
30 June
Salary reviewed
14 August
Location changed
15 August
Reporting workflow created
19 August
Action completed · evidence retained

Build institutional memory around each worker

The organisation keeps the knowledge. Not the individual employee.

If the HR manager who handled a worker leaves, the compliance history should not leave with them.

What happened

The trigger or change.

What was reviewed

The information assessed.

What evidence existed

Supporting records.

What decision was made

The conclusion reached.

Who made it

Accountability.

What happened next

Actions and resolution.

Sponsored worker management vs HR software

Your HR system manages employment. Sponsoro manages the sponsorship layer.

HR software

Stores employee details.

“Ahmed's salary changed.”

Sponsoro

Connects those details to sponsorship rules, evidence, actions and history.

Does that change require sponsorship review?

Sponsoro does not just store sponsored workers. It connects each worker to the salary, CoS, Right to Work, reporting, evidence, decisions and deadlines that determine their compliance position.

FAQ

Frequently asked questions

What is sponsored worker management software?

Sponsored worker management software helps organisations manage the records, actions, evidence and compliance workflows associated with workers they sponsor under UK immigration routes.

Can Sponsoro manage multiple sponsored workers?

Yes. Sponsoro provides an organisation-wide roster alongside individual worker compliance records.

Can workers be imported in bulk?

Yes. Sponsoro supports CSV worker imports for up to 50 workers at a time.

Does importing a worker complete their Right to Work check?

No. Worker import creates the record and can include relevant information, but prescribed Right to Work checks must still be completed through the appropriate workflow.

Can Sponsoro track salary for each worker?

Yes. Salary, hours, occupation information, CoS data and payroll information can feed into worker-level salary compliance assessments.

Can Sponsoro track reporting events?

Yes. Relevant worker changes can be connected to structured reporting workflows, deadlines and retained filing references.

Can Sponsoro store worker documents?

Yes. Documents can be linked to individual workers and to the compliance areas they support.

Does Sponsoro replace our HRIS?

No. Sponsoro complements HR software by managing the sponsor-compliance layer around sponsored workers.

Don't just keep a sponsored-worker list. Keep the compliance position behind every worker.

Know the worker. Know the sponsorship. Know the salary. Know the evidence. Know what changed. Know what needs action.

Manage sponsored workers as connected compliance records.

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