Recruitment evidence

Sponsor licence recruitment & genuine vacancy evidence

Evidence behind every sponsored role.

Job details, recruitment activity, interviews and CoS in one defensible record.

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app.sponsoro.co.uk

A CoS tells you what was sponsored. Your evidence should show why the role was real.

A sponsored role may be questioned long after recruitment has finished. Skilled Worker guidance requires the role to be genuine — not a sham or created mainly to facilitate immigration. Compliance visits can test whether the vacancy was genuine and whether the worker is doing the sponsored role. Sponsoro keeps that context while it still exists.

The hiring manager may have left
The advert may no longer be online
Interview notes may be buried in email
The original job description may have changed

Evidence bundle

Build the evidence around the vacancy.

Each sponsored role can have its own evidence bundle linked directly to the Certificate of Sponsorship — job description, role requirements, salary evidence, recruitment activity, interview evidence, candidate decision and supporting documents. One vacancy. One evidence record.

app.sponsoro.co.uk

Vacancy evidence bundle

One vacancy · one evidence record

Job description

What the worker was recruited to do

Role requirements

Skills, experience and responsibilities

Salary evidence

How salary was determined for the role

Recruitment activity

Records showing how the role was recruited

Interview evidence

Notes supporting the appointment

Candidate decision

Why the individual was selected

Supporting documents

Additional role or process evidence

Completeness

See whether the evidence is complete.

Don't wait until a review to discover what was never saved. Sponsoro shows a clear completeness view — so your team knows exactly what the gap is, such as a missing interview assessment.

app.sponsoro.co.uk

Senior Care Worker

Evidence completeness · gaps visible early

Job description✓ Complete

Salary benchmark✓ Complete

Advertising record✓ Complete

Interview assessment⚠ Missing

Candidate decision✓ Complete

CoS linked✓ Complete

Action required

Upload or document the interview assessment

CoS connection

Connect the vacancy directly to the CoS.

Recruitment evidence is more useful when it stays attached to the sponsorship record it supports — from vacancy through job description, occupation code, salary, recruitment evidence, selected worker, Certificate of Sponsorship and ongoing worker compliance.

Explore CoS Management

app.sponsoro.co.uk

Recruitment to sponsorship

Continuity from vacancy through active compliance

Vacancy

Job description

Occupation code

Salary

Recruitment evidence

Selected worker

Certificate of Sponsorship

Ongoing worker compliance

app.sponsoro.co.uk

Evidence chain

What Sponsoro connects

VacancyWorkerCoSCurrent role

Role alignment

Compare the sponsored role with the current role.

A genuine vacancy isn't only about what existed on day one. Sponsoro keeps the original sponsored role as a baseline — so when title or duties change, your team can identify where employment may have moved away from what was originally sponsored.

app.sponsoro.co.uk

Role alignment

Keep salary evidence with the role.

The sponsored salary shouldn't live separately from the vacancy evidence. Sponsoro connects occupation, working hours, sponsored salary, salary benchmark, current salary and payroll assessments — a clearer view of whether role and pay still align with the sponsorship record.

Explore Salary Compliance

app.sponsoro.co.uk

Salary with the role

Pay connected to vacancy evidence

· Occupation
· Working hours
· Sponsored salary
· Salary benchmark
· Current salary
· Payroll assessments

Evidence timing

Evidence timing matters.

A document created after the fact isn't the same as contemporaneous evidence. Sponsoro retains when evidence was created, uploaded and reviewed — making timing transparent so your team can review gaps honestly, without automatically declaring evidence invalid.

app.sponsoro.co.uk

Evidence timing

Contemporaneous vs later uploads · transparent review

Job description

Created before CoS assignment

Salary benchmark

Created before CoS assignment

Interview notes

Uploaded 5 months after recruitment

Visit Readiness

Recruitment evidence feeds Visit Readiness.

Missing or incomplete vacancy evidence becomes part of the wider readiness picture — recruitment completeness, missing interview records, salary benchmarking gaps. Genuine-vacancy evidence stays visible after onboarding instead of disappearing into an archive.

Explore Visit Readiness

app.sponsoro.co.uk

Visit Readiness impact

Recruitment evidence stays visible after onboarding

Recruitment evidence

82%

Issues

· 2 roles missing interview records
· 1 role missing salary benchmarking
· 1 job description requires review

Visit readiness: Attention required

Institutional memory

Keep the story even when staff change.

The hiring manager who recruited the worker may not be around when somebody asks why the vacancy existed. Sponsoro retains role, business need, recruitment evidence, decision, CoS and current position — institutional memory instead of reconstruction.

If the Home Office asks why this role was genuine, have the evidence ready.

app.sponsoro.co.uk

Institutional memory

Answer survives when the hiring manager leaves

Role

What was being recruited

Business need

Relevant internal context

Recruitment evidence

What process was followed

Decision

Why the appointment was made

CoS

What was ultimately sponsored

Current position

Whether the role remains aligned

No software can guarantee the Home Office will determine a role is genuine. Sponsoro is not an applicant tracking system — it manages compliance evidence around sponsored recruitment rather than the full recruitment lifecycle. If a sponsored role is not genuine, the worker's application can be refused and sponsor action can follow.

FAQ

Frequently asked questions

What is a genuine vacancy for Skilled Worker sponsorship?

A sponsored Skilled Worker role must be genuine. Home Office guidance says sponsorship should not be awarded where there are reasonable grounds to believe the role does not exist, is a sham or has been created mainly to enable an immigration application.

Do sponsors need to keep recruitment evidence?

The evidence required depends on the circumstances and route. Sponsors must keep relevant records in accordance with the sponsor guidance and Appendix D requirements.

Can Sponsoro store job descriptions and interview records?

Yes. Recruitment and vacancy evidence can remain connected to the relevant worker, role and Certificate of Sponsorship.

Can Sponsoro prove a vacancy is genuine?

No software can guarantee that the Home Office will determine a role is genuine. Sponsoro helps your organisation retain and organise the evidence supporting the role and recruitment process.

Can Sponsoro compare the current job with the sponsored role?

Yes. Sponsoro can keep the original sponsored role as a baseline so later changes in title, duties, salary or other employment information can be reviewed.

Does Sponsoro replace our ATS?

No. Sponsoro is not an applicant tracking system. It manages the compliance evidence around sponsored recruitment rather than the full recruitment lifecycle.

Build a sponsorship record that still makes sense when someone asks why.

Keep the role. Keep the recruitment evidence. Keep the salary basis. Connect the CoS. Track what changes afterwards.

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