Reporting & deadlines

Sponsor reporting deadlines & compliance tracking

Know what's due, who owns it and when SMS applies.

Tracks reporting events, deadlines, ownership and evidence of submission.

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14-day free trial. No card required.

app.sponsoro.co.uk

Reporting event

Working-day deadline · continuously calculated

Work location change · Amara Okafor

4 days left
What changed
Work location change
Affected record
Amara Okafor
Deadline
Applicable working-day deadline
Time remaining
4 working days
Owner
Sarah Ahmed
Status
Ready to file

When change happens

A change happens. Sponsoro keeps it moving.

The difficult part isn't knowing something changed — it's making sure the right person recognises the sponsorship impact, deals with it within the applicable timeframe and keeps evidence of what happened.

A worker changes roleTheir working location changesSponsorship ends earlyKey personnel changeYour organisation changes address

Sponsoro gives every reporting event an owner and a lifecycle.

Working-day countdowns

Stop calculating reporting dates manually.

Once a reporting workflow is created, Sponsoro calculates the applicable deadline using working days — not calendar reminders someone has to maintain.
  • What changed
  • Affected record
  • Applicable deadline
  • Time remaining
  • Owner
  • Status

Everyone knows what needs attention next.

app.sponsoro.co.uk

Reporting event

Working-day deadline · continuously calculated

Work location change · Amara Okafor

4 days left
What changed
Work location change
Affected record
Amara Okafor
Deadline
Applicable working-day deadline
Time remaining
4 working days
Owner
Sarah Ahmed
Status
Ready to file

Reporting queue

One reporting queue for the whole organisation.

Instead of keeping reporting actions across email, Teams, spreadsheets and personal reminders, Sponsoro brings them into one prioritised queue.
  • Urgent
  • Needs review
  • Ready to file
  • Completed
WorkerLocationOwnerEvent typeDeadlineStatus
See the reporting queue
app.sponsoro.co.uk

Reporting queue

6 events open · 1 urgent · 2 approaching deadline

UrgentNeeds reviewReady to fileCompleted
AO

Work location change · Amara Okafor

Sarah Ahmed

Ready to file4d
JD

Salary change · Joy Dela Cruz

James Okonkwo

Needs review8d
KP

Key personnel change

Sarah Ahmed

UrgentOverdue

Filing preparation

From workforce change to filing-ready.

Sponsoro keeps the information surrounding a change together — the original event, worker record, supporting evidence, reporting summary, deadline and owner.

Don't rebuild the story when it's time to report.

app.sponsoro.co.uk

Filing preparation

Work location change · Amara Okafor

  1. Original change

    Location changed · 3 September

  2. Worker information

    Sponsorship record connected

  3. Supporting evidence

    2 documents attached

  4. Reporting summary

    Prepared for Level 1 User

  5. 5

    Deadline

    4 working days remaining

Open the official SMS

Official SMS boundary

Sponsoro works around the official SMS.

We don't pretend to replace the Home Office. Official sponsorship reporting remains within the appropriate Home Office service. Sponsoro manages everything around that process.

Clear boundary. Better operational workflow.

app.sponsoro.co.uk

Reporting workflow

Sponsoro around the official SMS — not replacing it

Sponsoro

Detect→Review→Prepare→Track
Official SMS · Submit

Sponsoro

Capture reference→Record evidence→Close

Close the loop

Capture the filing reference and close the loop.

Reporting isn't complete just because somebody says “I've done it.” Once an official action is completed, Sponsoro retains the filing information against the original event.
app.sponsoro.co.uk

Filing record

Work location change · permanent evidence

Work location change · Amara Okafor

Completed

  1. Change detected

    03 Sep

  2. Reviewed

    04 Sep

  3. Prepared

    04 Sep

  4. Filed

    05 Sep

  5. Reference

    Captured

Owner

Sarah Ahmed

Status

Completed

Worker and organisation changes

Not limited to expiry reminders.

Reporting workflows can support relevant changes across sponsored workers and your organisation. The exact reporting requirement depends on the circumstances and applicable guidance.

Sponsoro helps your team identify, organise and evidence that process.

app.sponsoro.co.uk

Reportable changes

Worker and organisation events

Sponsored workers

Employment endingRole changesSalary or working pattern changesWork location changes

Your organisation

Organisation detailsAddress or location changesKey personnelOwnership or structural changes

Permanent evidence

The deadline disappears. The history shouldn't.

Each reporting workflow contributes to the worker or organisation's compliance history — and feeds Sponsoro's wider audit trail, visit readiness, compliance decisions and evidence packs.

  • Trigger and timestamp
  • Applicable rule context
  • Deadline
  • Evidence and actions
  • Owner
  • Submission reference
  • Final status
Audit trailVisit readinessCompliance decisionsEvidence packs

Built for teams

Not one compliance expert carrying everything.

The person who notices the change isn't always the person who understands the reporting obligation. Everyone sees the part they need.

Manager

Records what changed.

HR

Confirms employment information.

Compliance

Reviews the sponsorship impact.

Level 1 User

Completes the official action where required.

Authorising Officer

Maintains oversight.

FAQ

Frequently asked questions

What are sponsor licence reporting deadlines?

Licensed sponsors must report certain changes involving sponsored workers and their organisation within the timescales set by the Home Office. The applicable deadline depends on the type of change.

Does Sponsoro calculate reporting deadlines automatically?

Yes. Sponsoro can apply the appropriate configured reporting window and calculate the deadline using working days.

Does Sponsoro submit changes directly to the Home Office?

No. Official submissions remain within the appropriate Home Office service. Sponsoro manages the workflow around the submission and retains the resulting evidence.

Can Sponsoro track both worker and company changes?

Yes. Sponsoro is designed to manage relevant reporting workflows connected to sponsored workers as well as organisation and key-personnel changes.

Can we assign reporting events to different staff?

Yes. Reporting events can have clear ownership so responsibility remains visible throughout the workflow.

Does Sponsoro keep evidence after a report is filed?

Yes. The filing reference, supporting evidence, dates, actions and ownership can remain connected to the original compliance event.

Never lose a reporting deadline in someone's inbox.

Turn sponsored-worker and organisation changes into visible, owned compliance actions.

Know what changed. Know when it's due. Keep proof that it was handled.

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