CoS management

Certificate of Sponsorship management software

Every CoS linked to worker, role, salary and evidence.

Lifecycle, dates, role and evidence in one record — no spreadsheets or loose PDFs.

Start free trial See CoS management in Sponsoro

14-day free trial. No card required.

app.sponsoro.co.uk

Certificate of Sponsorship

Ahmed Khan · compliance baseline

Certificate of Sponsorship

Ahmed Khan

Software Developer · SOC 2134

Salary: £XX,XXX
Hours: 37.5 hrs
Location: Birmingham

Connected to

Salary checksEmployment changesRecruitment evidenceReporting eventsAudit history

The problem

Your CoS shouldn't disappear after assignment.

For many organisations the process becomes: assign CoS → save PDF → update spreadsheet → move on. Sponsoro keeps the CoS at the centre of the worker's record so salary checks, employment information and future changes compare back to what was originally sponsored.

Assign CoS→Save PDF→Update spreadsheet→Move on

CoS lifecycle

Track the complete CoS lifecycle.

Know where every Certificate of Sponsorship stands without opening the Sponsor Management System one worker at a time. CoS records are officially created and assigned through the SMS — Sponsoro manages the compliance workflow surrounding them.

Unused — assigned but not yet used
Applied — worker has progressed with application
Used — relevant lifecycle stage complete
Lapsed, withdrawn or replaced — history retained

One worker. One clear sponsorship history.

app.sponsoro.co.uk

CoS lifecycle

12 of 20 allocated · every stage tracked

CertificateWorkerStatus

C2G8N4023

Unassigned

Unused

C2G8N4022

Rui Mendes

Applied

C2G8N4021

Joy Dela Cruz

Used

C2G8N4019

Former worker

Lapsed

WithdrawnReplaced

Usage windows

Never lose sight of a CoS deadline.

Important CoS dates shouldn't live in somebody's calendar. Sponsoro keeps usage windows visible and surfaces certificates approaching their deadline — with worker, assigned date, time remaining, status and owner.

app.sponsoro.co.uk

Usage windows

Approaching deadlines across workforce

Rui Mendes

Assigned 12 Aug 2026

18 days

Unassigned

Assigned 1 Jul 2026

62 days

Former slot

Assigned 15 May 2026

Expired

Compliance baseline

Connect the sponsored role to reality.

Sponsoro keeps key sponsored employment information connected to each certificate. Other workflows compare current records against the CoS — so salary drift and location changes surface automatically.

Job title and occupation code
Salary and contracted hours
Work location and start date
Sponsorship route and employment information

The CoS stops being a static document and becomes part of continuous compliance monitoring.

app.sponsoro.co.uk

CoS vs current record

Continuous compliance monitoring

Salary

CoS

£42,500

Current record

£41,200

Sponsoro

Difference detected

Work location

CoS

Birmingham

Current record

Coventry

Sponsoro

Review required

Salary connection

Salary compliance starts with the CoS.

Sponsored role and salary information shouldn't be copied manually into another calculator every pay period. Sponsoro connects the CoS directly to the salary compliance engine.

Explore Salary Compliance

app.sponsoro.co.uk

Salary compliance

CoS data feeds salary assessment

Occupation

SOC 2134

Keep supporting evidence attached.

A CoS record connects to the evidence behind the sponsored role — so your team opens the certificate and sees the supporting record, not a folder search.

Job description and employment contract
Recruitment evidence and salary benchmarking
Role documentation and relevant approvals

Explore Evidence Management

app.sponsoro.co.uk

CoS evidence

C2G8N4021 · Joy Dela Cruz

Supporting record

Job descriptionEmployment contractRecruitment evidenceSalary benchmarkingRole documentationSupporting documents

Organisation view

See your CoS position across the organisation.

Active certificates, approaching deadlines, lapsed records, incomplete evidence and changes requiring review — filter by worker, location, status, occupation, deadline or owner.

app.sponsoro.co.uk

CoS overview

Organisation-wide position

Active certificates

View

Approaching deadline

View

Lapsed

View

Evidence incomplete

View

Permanent history

From CoS to permanent compliance history.

Every important CoS event remains part of the worker's audit trail. You keep the story instead of just the latest state.

Assigned — certificate created and linked
Application progressed — status updated
Employment started — worker record connected
Salary assessed — calculation retained
CoS replaced — original and replacement linked

app.sponsoro.co.uk

Sponsorship history

Ahmed Khan · permanent audit trail

Assigned
12 Jun 2026
Application progressed
18 Jun 2026
Employment started
1 Aug 2026
Salary assessed
Sep 2026
Employment changed
Reviewed

Certificates of Sponsorship are officially created and assigned through the Home Office Sponsor Management System. Sponsoro manages the compliance workflow and records surrounding the CoS — not the official assignment process.

FAQ

Frequently asked questions

What is Certificate of Sponsorship management software?

Certificate of Sponsorship management software helps licensed sponsors organise CoS records, important dates, workers, sponsored roles and supporting evidence outside the limitations of manual spreadsheets.

Does Sponsoro replace the Sponsor Management System?

No. Certificates of Sponsorship are officially created and assigned through the Home Office Sponsor Management System. Sponsoro manages the compliance workflow and records surrounding the CoS.

Can Sponsoro track CoS deadlines?

Yes. Sponsoro can track relevant CoS usage windows and surface certificates approaching their deadline.

Can Sponsoro link a CoS to salary compliance?

Yes. Sponsored role, occupation, salary and working-hour information can feed into Sponsoro's salary compliance workflows.

Can Sponsoro track replacement certificates?

Yes. Replacement CoS records can be linked to the original so the worker's sponsorship history remains connected.

Can we store supporting CoS evidence?

Yes. Relevant documents and evidence can remain connected to the worker and CoS through Sponsoro's evidence system.

Turn every CoS into a living compliance record.

Track the deadline. Keep the sponsored role. Connect the salary. Attach the evidence. Preserve the history.

Stop managing Certificates of Sponsorship from PDFs and spreadsheets.

Start your 14-day free trial Book a demo

No card required.