Managing sponsored workers
Managing sponsored workers from onboarding to expiry
One record per worker, current for as long as you sponsor them.
Sponsoro holds each sponsored worker's Certificate of Sponsorship, employment position, salary, Right to Work status, evidence and reporting history as one connected record — and keeps it current for the whole sponsorship.
14-day free trial. No card required.
Worker record
Amara Okafor · Skilled Worker
Sponsored role vs actual
Matches Certificate of Sponsorship
Salary position
Above requirement at 37.5h
Right to Work
Follow-up due in 94 days
Appendix D evidence
Recruitment · interview notes missing
Why this is hard
Sponsorship lasts years. Most systems only record the first day.
- The Certificate of Sponsorship describes the role as it was, not as it is.
- Salary and hours move without anyone re-checking the requirement.
- Right to Work follow-ups fall due years after the original check.
- Evidence is collected at hire and then decays.
- Reportable changes arrive as ordinary HR activity.
- The person who onboarded the worker has often moved on.
A sponsored worker's record is only useful if it describes them today. Most records describe them on their start date.
Across the lifecycle
What has to stay connected
Certificate of Sponsorship
The sponsored role, salary, hours, occupation code and start date — the baseline everything else is measured against.
Current employment position
Actual role, duties, salary, hours and work location, which drift from the CoS over time.
Salary compliance
Re-assessed whenever pay or hours change, against the applicable threshold and going rate.
Right to Work
Check route, date, outcome and any follow-up requirement, held together rather than as a filed scan.
Appendix D evidence
Recruitment, salary, skill level and additional records, filed against the requirement each one supports.
Reporting history
What was reported, when, and on what basis — the record you need years later.
How Sponsoro works
One record, maintained for the whole sponsorship.
- Worker onboarded with CoS and evidence
- Employment changes captured as they happen
- Each change assessed against the sponsored role
- Salary, Right to Work and deadlines re-checked
- Actions assigned, completed and evidenced
- Record retained through to sponsorship end
Compliance workflow
- 1Worker onboarded with CoS and evidence
- 2Employment changes captured as they happen
- 3Each change assessed against the sponsored role
- 4Salary, Right to Work and deadlines re-checked
- 5Actions assigned, completed and evidenced
- 6Record retained through to sponsorship end
Who uses it
For everyone who touches the worker
HR and people teams
Open a worker and see their whole sponsored position, not a folder of documents.
Compliance leads and Level 1 Users
Know which workers need attention this week, and why, without a manual review cycle.
Authorising Officers
See the licence position as the sum of the worker positions underneath it.
Line managers
Understand which of their decisions have a sponsorship consequence before making them.
FAQ
Questions we get asked
What does Sponsoro track for each sponsored worker?
The Certificate of Sponsorship position, current employment details, salary compliance, Right to Work status and follow-up dates, Appendix D evidence across all five areas, and the full reporting and decision history.
Does the record continue after the worker leaves?
Yes. Record-keeping obligations do not end when sponsorship ends, so retention is tied to the worker lifecycle rather than to employment status.
How does Sponsoro know when something changes?
Changes are captured from your own HR and payroll data and from the team, then assessed against the worker's sponsored position and the current rules.
Can I see why a worker was marked compliant?
Yes. Each determination retains the rule applied, the evidence used and the date, so the audit history shows the reasoning rather than just the conclusion.
Go deeper
Capabilities
Free tools
Know where every sponsored worker actually stands.
Sponsoro keeps one connected record per sponsored worker and re-checks it daily, from the Certificate of Sponsorship through to the end of your retention obligations.
No card required.